Scholarship payment

According to the Programme’s terms after having started the mobility, within 5 days at the latest from the starting date, it is necessary to deliver to the SAIA office the Confirmation on the beginning of the stay. The confirmation (document on the letterhead of the host university confirmed by the mobility coordinator or the International Office) must contain: scholarship holder’s name and surname; the exact date of the beginning of the scholarship stay; name, surname, position and contact details of person who issued and signed the confirmation. The Confirmation on the beginning of the stay is supposed to be sent directly from the host university coordinator's email to the NCO administrator's account ceepus-incoming@saia.sk.

 

Scholarship rates in Slovakia valid from January 1st, 2024 

• BA/MA student: 620 EUR/month

• PhD student: 1025,5 EUR/month

• Teacher without PhD: 1025,5 EUR/month
- for stay of min. 5 working days and max. 10 calendar days 513 EUR
- for stay of 11 - 20 calendar days 770 EUR
- for stay of 21 calendar days or more 1025,50 EUR

• Teacher with PhD or equivalent: 1420 EUR/month
- for stay of min. 5 working days and max. 10 calendar days 710 EUR
- for stay of 11-20 calendar days 1065 EUR 
- for stay of 21 calendar days or more 1420 EUR

• Short-term activities (excursion, intensive course, coordination meeting): 73 EUR/day*

valid from April 1st, 2024

Methods of scholarship payment:

The scholarship holder is to inform the National CEEPUS Office in Slovakia by sending the Scholarship Payment Form where should be chosen the most suitable payment method (the form can be found in received zip file or downloaded here) and sent by e-mail to ceepus-incoming@saia.sk not later than 1 week prior to the beginning of your scholarship stay.

The scholarship payments are possible as follows:

1. Payment by the Slovak National CEEPUS Office (SAIA, n. o.)

Scholarship holders can receive the scholarship in person at one of the SAIA offices in Bratislava, Banská Bystrica, Košice, Nitra, or Žilina. In this case, it is necessary to arrange in advance the exact date with the responsible person in the respective SAIA office. Every scholarship holder is obliged to have his/her ID/ passport. It is also necessary to deliver to SAIA, n. o. Confirmation on the beginning of the stay (scanned version sent from the host university coordinator´s/contact perosn´s email to the NCO administartor´s e-mail address: ceepus-incoming@saia.sk, or the original of this document can be submitted at SAIA Office). Without this confirmation, the scholarship cannot be paid. SAIA Offices contacts: https://www.saia.sk/en/main/about-us-main/contact-en/

2. Payment by the host university

In some cases, the scholarship can be paid by the host university. Contact your mobility coordinator at the host institution to find out whether it is possible to proceed this way in your case and for further details.

3. Bank transfer

The scholarship can be paid via bank transfer if the scholarship holder has a bank account within the SEPA system (with assigned IBAN).

The scholarship is paid in monthly rates only. The first rate is paid at the beginning of the stay, other monthly payments are organised usually at the beginning of a calendar month. With regard to the scholarship payment rules, we kindly remind everyone to bring necessary amount of money to ensure a comfortable start of the stay to cover all necessary expenditures at the beginning of the stay (accommodation, administrative fees and food for the first few days).

 

Important rules of payment

Considering the scholarship payment rules, it is recommended to bring a necessary amount of money for the period from the start of the stay until the scholarship can be paid to ensure a comfortable start of the stay and to cover all necessary expenditures at its beginning (accommodation, administrative fees and food for the first few days). The scholarships will be paid as follows:

Students and PhD students:

• 1-month stay – 75% of the awarded scholarship will be paid at the beginning of the stay after submitting the Confirmation on the beginning of the stay. The rest of the scholarship will be paid only after requested length of the stay (at least 21 days) is reached and the Letter of Confirmation with its attachment List of Realised Activities confirmed by the mobility coordinator and Mobility Report confirmed by the mobility coordinator are uploaded in the CEEPUS database.
• 2-months stay and longer – the first scholarship will be paid at the beginning of the stay after submitting the Confirmation on the beginning of the stay. In the last month of the stay, 50% of the monthly rate will be paid at the beginning of the month and the rest of the scholarship will be paid only after requested length of the stay (at least 16 days) is reached and the Letter of Confirmation with its attachment List of Realised Activities and Mobility Report confirmed by the mobility coordinator are uploaded in the CEEPUS database.

 

Teachers:

• 0,5-month stay (min. 5 working days but less than 10 calendar days, including) – the scholarship will be paid at the beginning of the stay after submitting the Confirmation on the beginning of the stay,
• 0,75-month stay (11 - 20 calendar days) - 50% of the awarded scholarship will be paid at the beginning of the stay after submitting the Confirmation on the beginning of the stay. The rest of the scholarship will be paid only after requested length of the stay (at least 11 calendar days) is reached and the Letter of Confirmation with its attachment List of Realised Activities and Mobility Report confirmed by the mobility coordinator are uploaded in the CEEPUS database,
• 1-month stay (21 calendar days and more) – 50% of the monthly rate will be paid at the beginning of the stay after submitting the Confirmation on the beginning of the stay. The rest of the scholarship will be paid only after requested length of the stay (at least 21 calendar days) is reached and the Letter of Confirmation with its attachment List of Realised Activities and Mobility Report confirmed by the mobility coordinator are uploaded in the CEEPUS database.