Obligations at the end of stay in Slovakia

 

At the end of the stay scholarship holders are obliged to hand in the following documents:

 

The ORIGINAL DOCUMENTS also need to be sent to the SAIA office!

 

1. Mobility Report* questionnaire. Scholarship holders are obliged to fill it in on-line at www.ceepus.info, print it out and have it confirmed (stamped and signed) by the coordinator/respective person from the host institution. It is afterwards to be uploaded in the system either by the scholarship holder or by the host institution (in case of freemovers, only the scholarship holder can upload it).

2. Letter of Confirmation*, a document confirming the lenght of the stay with the exact dates. It is to be filled in on-line at www.ceepus.info by the scholarship holder, printed out and confirmed (stamped and signed) by the coordinator/respective person from the host institution. It is afterwards to be uploaded in the system either by the scholarship holder or by the host institution (in case of freemovers, only the scholarship holder can upload it). The scholarship holders are reccommended to ask for two original copies of the Letter of Confirmation in case they need one for their home institution or home National CEEPUS Office.

The application has to be in the state ,"Accepted by applicant". After both documents have been successfully uploaded, the state changes into "Completed".

3. Scholarship Stay Final Report. Scholarship holders are obliged to submit the Scholarship Stay Final Report (to download here) together with obligatory attachments (see below) to the Slovak National CEEPUS Office within 30 days after completion of the stay in Slovakia.

 

*The system will open and enable the scholarship holder to edit the document in their application 4 days before the final date (according to the awarded period in the system). In case the scholarship holder wants to finish earlier, but complete the minimal length required, they should contact the national CEEPUS Offcie at ceepus-incoming@saia.sk and ask for editing the final date.

 

The prescribed forms of the attachments to the Scholarship Stay Final Report:

BA/MA students:

• semester stays: confirmation of attended courses and lectures and obtained ECTS credits (to download here)

• short-term stays: record of all activities in weekly periods (to download here)

PhD students:

• semester stays: confirmation of attended courses and lectures and obtained ECTS credits (to download here) and/or record of all activities in monthly periods (to download here)

• short-term stay: record of all activities in weekly periods (to download here)

Teachers:

• daily based record of all activities (to download here), at least 6 teaching or supervising hours per working week at the host university, as stated in the mobility application

 

Documents, which are obligatory attachments to the Scholarship Stay Final Report, have to be signed by the scholarship holder, as well as the coordinator at the Slovak institution!

 

Note: Repeated stays in Slovakia will not be approved unless all requiered documents from previous stay are submitted to the Slovak National CEEPUS Office.