Scholarship payment

According to the Programme’s terms after having started the mobility, within 5 days at the latest from the starting date, it is necessary to deliver to the SAIA office the Confirmation on the beginning of the stay. The confirmation (document on the letterhead of the host university confirmed by the mobility coordinator or the International Office) must contain: scholarship holder’s name and surname; the exact date of the beginning of the scholarship stay; name, surname, position and contact details of person who issued and signed the confirmation. The NCO Slovakia, in order not to delay the processes and payments, accepts also Confirmation on the beginning of the stay is sent to the NCO Slovakia (ceepus-incoming@saia.sk) by the CEEPUS coordinator or in case of Freemovers by the representative of the host institution from the official e-mail address of the respective institution. In case of network applicants, this can be sent also from the email address with which the coordinator is registered in the CEEPUS system.

 

Scholarship rates in Slovakia valid from January 1st, 2024 

• BA/MA student: 620 EUR/month

• PhD student: 1025,5 EUR/month

• Teacher without PhD: 1025,5 EUR/month
- for stay of min. 5 working days and max. 10 calendar days 513 EUR
- for stay of 11 - 20 calendar days 770 EUR
- for stay of 21 calendar days or more 1025,50 EUR

• Teacher with PhD or equivalent: 1420 EUR/month
- for stay of min. 5 working days and max. 10 calendar days 710 EUR
- for stay of 11-20 calendar days 1065 EUR 
- for stay of 21 calendar days or more 1420 EUR

• Short-term activities (excursion, intensive course, coordination meeting): 73 EUR/day*

*valid from April 1st, 2024

 

The scholarship shall cover the living costs (or their part; especially accommodation, board, local travel etc.) of the scholarship holder during his/her stay in Slovakia.

The scholarship is to be paid only under the condition of physical presence of the scholarship holder in Slovakia during yhis/her stay.

 

Methods of scholarship payment:

The scholarship holder is required to inform the National CEEPUS Office in Slovakia about his/her choice of the preferred payment method for the scholarship payments. This must be done by the Scholarship Payment Form prescribed by the NCO Slovakia. The filled-in Scholarship Payment Form is to be sent to SAIA Office not later than 1 week prior to the beginning of your scholarship stay.

The scholarship payments are possible as follows:

1. Bank transfer
The scholarship can be paid via bank transfer if the scholarship holder has a bank account within the SEPA system (Single Euro
Payments Area).

2. Payment by the host university
In some cases, the scholarship can be paid by the host university. Contact your CEEPUS stay coordinator at the host university to see if this method is possible

3. Payment by the Slovak National CEEPUS Office (SAIA, n. o.)
Those scholarship holders who do not have a bank account in countries within SEPA (Single EuroPayments Area) and are not citizens of any of these countries can receive the scholarship in person at one of the SAIA offices in Bratislava, Banská Bystrica, Košice, Nitra, or Žilina. In this case, it is necessary to negotiate and arrange in advance the exact appointment with the responsible person in the respective SAIA office.

Please, be reminded, that for the purpose of scholarship payment it is necessary to deliver the Confirmation on the beginning of the stay to the NCO Slovakia prior to first payment. Please check with your host institution, whether they already sent the confirmation before arranging the payment appointment with the respective SAIA office; if not sent by the host institution, it is also possible for the scholarship holder to bring the original document directly to the respective SAIA office at the latest to the appointment (note, in this case no copies nor
scans are accepted).

In justified cases, SAIA may pay the scholarship in cash personally at SAIA Office even to those scholarship holders who come from countries belonging to the SEPA.

Important rules of payment

Considering the scholarship payment rules, it is recommended to bring a necessary amount of money for the period from the start of the stay until the scholarship can be paid to ensure a comfortable start of the stay and to cover all necessary expenditures at its beginning (accommodation, administrative fees and food for the first few days). The scholarships will be paid as follows:

Students and PhD students:
• 1-month stay – 75% of the awarded scholarship will be paid at the beginning of the stay after submitting the Confirmation on the beginning of the stay. The rest of the scholarship will be paid only after requested length of the stay (at least 21 days) is reached, however only if the Letter of Confirmation with its attachment “List of Realised Activities” (must be confirmed by the mobility coordinator) is uploaded in the CEEPUS on-line system and the Mobility Report correctly filled out and submitted in the CEEPUS on-line system.
• 2-months stay and longer – the first scholarship will be paid at the beginning of the stay after submitting the Confirmation on the beginning of the stay. Further payments shall be paid on monthly basis with exception of the last payment where 50% of the respective monthly rate will be paid only after required length of the stay (at least 16 days from the last month of the stay) is reached and the Letter of Confirmation with its attachment “List of Realised Activities” (must be confirmed by the mobility coordinator) is uploaded in the CEEPUS on-line system and the Mobility Report correctly filled out and submitted in the CEEPUS on-line system.

Teachers:
• 0,5-month stay (min. 5 working days but at most 10 calendar days, including) – the scholarship as awarded will be paid at the beginning of the stay after submitting the Confirmation on the beginning of the stay,
• 0,75-month stay (11 - 20 calendar days) - 50% of the awarded scholarship will be paid at the beginning of the stay after submitting the Confirmation on the beginning of the stay. The rest of the scholarship will be paid only after requested length of the stay (at least 11 calendar days) is reached, however only if the Letter of Confirmation with its attachment “List of Realised Activities” (must be confirmed by the mobility coordinator) is uploaded in the CEEPUS on-line system and the Mobility Report correctly filled out and submitted in the CEEPUS on-line system,
• 1-month stay (21 calendar days and more) – 50% of the monthly rate will be paid at the beginning of the stay after submitting the Confirmation on the beginning of the stay. The rest of the scholarship will be paid only after requested length of the stay (at least 21 calendar days) is reached, however only if the Letter of Confirmation with its attachment “List of Realised Activities” (must be confirmed by the mobility coordinator) is uploaded in the CEEPUS on-line system and the Mobility Report correctly filled out and submitted in the CEEPUS on-line system.

Scholarship payment - Short-term activities (excursions, intensive courses, coordination meeting)

In case of student excursions, intensive courses, and coordination meetings, the scholarship is paid by the host institution.The scholarship can either be paid to the scholarship holder in cash through the host institution’s cash desk or by bank transfer to the scholarship holder’s account. 

In all cases, a financial report of the activity must be submitted to the National CEEPUS Office within 30 days after the completion of the activity. For activities carried out in the months of November – December, the expenses must be settled in accordance with the specified procedures no later than December 5 of the calendar year in which the expense was incurred. If the organizer fails to do so, the National Office may refuse to recognize and reimburse the expenses.